There are two commonly used tools to manage project schedule :
- Project management tools. Commonly used is microsoft project and primavera. We can do many activity using this tools from, estimating balancing resources by time frame, Earn value management, tracking progress, identify critical activities to avoid delay.
- S-curve using spreadsheet program. Commonly used is microsoft excel by spread the weighting progress in the durations and add cummulative progress chart. We can add schedule chart and actual chart to identify variance schedule that we need to control.
Project Payment is finance department matter?
No, thats on project dept scope. If you know project management by PMI, payment included in cost area from 10 area project management. Project person should monitor and controling payment for smooth projects progress. Contractors will chase you if they have not getting payment as scheduled, and can affect on delaying project progress.
How to monitor payment?
You must know step-by step of invoicing process from site progress report untill money transfered to venddors bank account. From each process you can addressed some issue and try to fix that.
Today we have many technology to help us to do this in easiest way. There are SAP, shared outstanding payment file, and customizeed android app that we can check every time. We can put standard operation rocedure for payment on that tools. If we delay in one step of payment process more than time frame we can push to the responsible person to them by automatic notification, if no response the ntification will send to their superior. If ther a problem with invoice document, all the document should send back to contractors with required informations to fix that.
What project report do you have?
- Monthly report
- Annual report
- Audit Report
We need that as our monitoring and evaluation.
How to control the project while the site thousands kilometers away from us, in many seperate area that cellphone have no signal? yes, thats plantations company project challenge.
If we using monthly or weekly report project thats was not enugh to control project activity in the site. We need daily activities in real time.
The solutions is technology. Now we can use whatsapp group, bbm group or line group to monitor our project. as simple as we chat to our family member. No signal? you can use wifi in estates to send messages, picture even call or video call using it as free. Why we protect our wifi for such useful things.
I have group to monitor my civil asistant activity daily, track project and do control actions. Do you?